EUDOC Database System in the Hungarian National Assembly Eszter Kertészné-Gérecz ECPRD/2006. Vilnius

Objectives To develop IT system to process the EU documents according to the following criterias: –„Interim” document processing –Access based on different security levels for MPs, Committees, employees and Experts –User friendly web platform for queries

Legal background 1. Act on the cooperation of the Hungarian National Assembly and the Government regarding EU issues; Modification of the Resolution 46/1994 (IX.30.) OGY on the Standing Orders of the Parliament of the Republic of Hungary.

Legal background 2. The EU documents registration by EU Committee contain: –EU legal proposals –Documents and proposals for the Governmental Institution taking part in the decision making process

Purpose of creating database Forced to register EU proposals sent by the National Government to the Parliament To provide the structured searching facilities for the users. To support the negotiation: storing, searching all documets issued from the process. To connect these documents to the EU proposals.

EU databases EU Council: p?lang=HU&id=549&mode=g&name= p?lang=HU&id=549&mode=g&name EU Committee: eral/regdoc/recherche.cfm?CL=en eral/regdoc/recherche.cfm?CL=en PreLex database: en en

Why building a Hungarian database Database for the documents sent to the Hungarian Government only To integrate the results of the negotiations between the Hungarian Government and Parliament instead of projecting the EU decision making process.

Principles To store all meta-data ( body content) in order to avoid information loss and to support selective searchability. To store all attachments coming in different formats and languages. Although most documents are written in foreign languages our database creates Hungarian keywords to support easy searching.

Milestones of the Project Assessment of the situation Position paper System and database design Major steps of execution: – processing –Creation code tables –Processing of documents’ content –Creation database –Queries from database

Database Access: EUDOC through Intranet Querries: –Simple search –Advanced search

Information System of the Parliament EU documents Simple search of Council documents by Council number, date of publication, title, COM final number, interinstitutional file Advanced search of Council documents by subject code, type of legislation, distribution code EU dossiers all documents of the same interinstitutional procedure Dictionary of terms and acronyms

Simple search of Council documents Council number (e.g. 7677/04) Date of publication (e.g )- Words in title COM final number (e.g. COM/2004/177) Interinstitutional file no. (e.g. 2004/0065/COD) Only Hungarian language documents Results listed by Council number Date of last revision Title

Detailed search 1. Az Intézményközi azonosítóra kattintva további információ nyerhető.

Detailed search 2. A linkre kattintva hívható elő maga a dokumentum.

Simple search result based on Council ID REVISION: Felülvizsgált, teljes egészében módosított szöveg

Simple search result based on date of publication A linkekre kattintva megjelennek a dokumentum részletes adatai. A Tanácsi dokumentumok linkjei színek szerint kódoltak. Kék: nyilvános, Piros: korlátozott hozzáférésű dokumentumok.

Title search result Competition Policy, Neighbourhood Policy, Fisheries Policy, Space Policy, equality policy development

Advanced search of Council documents Council number (e.g. 7677/04) Date of publication (e.g ) Words in title COM final number (e.g. COM/2004/177) Interinstitutional file no. (e.g. 2004/0065/COD) Only communications (CM) All but communications Only Hungarian language documents Subject codes Type of legislation Type of publication Status of the document Secrecy classification Date of registration (e.g ) Results listed byCouncil numberDate of last revision Title

Advanced search Tanács által megadott tárgykódok (kb. 200 kategória) Jogszabálytípusokra (pl. rendelet, irányelv stb.) és egyéb publikációkra kereshetünk (pl.: előzetes napirend, többéves közösségi program)

Advanced search result based on Council subject code Érkeznek dokumentumok magyar nyelven is, de ezek száma tapasztalataink szerint elenyésző. A linkre kattintva további információkat találunk a dokumentumra vonatkozóan.

Further plans Total integration of EUDOC system into PAIR (Parliamentary Information System) Committee subsystem To develop IT System for the Hungarian decision making procedure’s. Extention of the EU dossiers

Thank you for attention